Comments & Complaints
We make every effort to give the best service possible to everyone who attends our practice.
However, we are aware that things can go wrong resulting in a patient feeling that they have a genuine cause for complaint. If this is so, we would wish for the matter to be settled as quickly, and as amicably, as possible.
Making a Complaint
Here at De Montfort Surgery we try our best to offer a high standard of service. Occasionally, there are times when you may feel that this has not been the case and wish to make a complaint.
We would suggest that in the first instance you try to resolve your complaint with the member of staff you are dealing with at the time.
If you believe that your complaint cannot be resolved then please ask to speak to our Assistant Practice Manager, Jane Smart. You can also write in, email or telephone in your complaint to the surgery.
If you do not want us to deal with your complaint you can contact NHS England on the address below:
PO Box 16738
Complaints may be received either verbally or in writing and will be forwarded to the Assistant Practice Manager in the first instance.
The period for making a complaint is normally:
(a) 12 months from the date on which the event occurred; or
(b) 12 months from the date on which the event comes to your notice.
We will acknowledge your complaint within the period of 3 working days, where that is not possible, it will be as soon as reasonably practicable.
We will keep you up to date with how your complaint is proceeding and we will try to resolve your complaint within 10 working days.
We investigate our complaints thoroughly and therefore 10 working days may not be long enough. If this is the case, we will contact you and explain why it is taking longer to resolve
All complaints are logged and monitored.
We will ensure your complaint is properly investigated. If your complaint involves more than one organisation the Assistant Practice Manager will liaise with his / her counterpart to agree responsibilities and ensure that one coordinated response is sent.
We will ensure that we keep you up to date with progress as appropriate of your complaint’s progress and once the investigation has been completed we will provide a comprehensive response to you as soon as reasonably practicable.
Where a response is not possible within 10 working days we will provide an updated with an estimate of when your complaint will be completed.
The final reply will include a full report and a statement advising you of your right to take the matter to the Ombudsman if required.
If you are not satisfied with your result
Under the NHS Complaints Regulations 2009, you have the choice to complain directly to the Practice or to NHS England, as they commission the service you are unhappy with.
However, if you remain unhappy following a response from us, you can contact the Parliamentary and Health Service Ombudsman (PHSO) directly on the address below:
The Parliamentary and Health Service
The PHSO will only take on a case when all efforts at local resolution have been exhausted and so to this end, if there are outstanding issues we would encourage you, in writing, to raise these with us for further investigation.
We know that emotions can run high when you feel you have not been dealt with correctly, however, if you become aggressive or unreasonable, some or all of the following formal provisions will be enforced:
- The complaint will be managed by one named individual at senior level who will be the only contact.
- Contact will be limited to one method only (e.g. in writing)
- A time limit on each contact
- The number of contacts in a time period will be restricted
- A witness will be present for all contacts
- Repeated complaints about the same issue will be refused
- Only acknowledge correspondence regarding a closed matter, not respond to it
- Set behaviour standards
- Return irrelevant documentation
- Keep detailed records